Personnel Logistics (Female, Age 25) in Mandeville, LA

This is a REAL-LIFE job profile written by a Female aged 25 who works as a Personnel Logistics in Mandeville, LA. This professional kindly spent a bit of their time to complete our job profile survey so that prospective job seekers like you could read their insights. Please excuse any punctuation or grammatical errors in this profile.

At a Glance

Current Job

Basic data on your current job

Job Title Personnel Logistics
Salary $42,000
Other Compensation None Set
Hours/Week 45
Company Size (not answered)
Location Mandeville, LA
Years Experience 8 Months

Career Ratings

Opinions on your CAREER overall (i.e. not just your current job)

Years in Career 0
Education (not answered)
Income Rating 0 / 10
Interest Rating 0 / 10
Work-Life Rating 0 / 10
Fulfilment Rating 0 / 10

Table of Contents

Current job Q&A

Describe the type of organization you work for.
Offshore support for oil companies, rig support, use of ROV systems to check for oil and gas line issues. Coordination with major oilfield companies to orchestrate the timely changes of crews and manning of their vessels.

Describe your job role and responsibilities.
Contacting personnel to schedule crew changes, inventory and control uniforms, book flights, hotels, transportation and make sure every vessel has a full crew ready on the beach to relieve the crew coming in from offshore.

Please list an additional benefits (beyond compensation) that you receive.
1 week paid vacation, company cell phone, laptop, 401K, short term disability, health insurance

Do you feel you are under/over or well/fairly compensated at your current position?
I feel I am well compensated for my current position

Does your job entail you working with others on a daily basis? Is this something you like/dislike about your job? Please explain.
I deal with others mainly through email and phone calls. I do deal with personnel coming in to receive uniforms and handing in expense forms, and I deal with everyone else in the office on a daily basis, but my job is more independent. I really enjoy the mix of still having communication with people and having to do some extent of socialization, but I also really love the independence and the ability to close off when I am in a mood to just hammer out a job and not be bothered.

Do you work collaboratively with supervisors/managers?
Yes

Do you work collaboratively with your co-workers?
Yes

Describe your work location (e.g., office, home, theatre, in the field) and what you like/dislike about working in it.
I work in an office, but I also occasionally do have to work from home, which is nice sometimes. It is nice to be able to work from home when I am sick or if something comes up suddenly. I can do pretty much anything with my job from my cell phone and laptop which really does open up a lot of space and time for me to actually live if I need to take a day off.

Please rate each of the following aspects of your current job on a scale of 1-10 (10 being the highest/best):
Income: 2
Benefits: 1
Hours: 3
Co-Workers: 7
Supervisors: 4
Job Title: 7
Level of Responsibility: 5
The Actual Work: 6

A day in the life of…

Please describe a typical workday for you in your current job:

5am to 6am
6am to 7am
7am to 8am Arrive at work between 7:30 and 8:00 am. Grab a coffee and turn on the PC to check emails.
8am to 9am I have all emails forwarded to a company phone, but I like to double check and make sure I didn’t miss anything. Respond to the simple requests regarding a hotel itinerary or travel information first. Catch up with my boss on what happened overnight and see if there is any pending information that is relevant to anything I am scheduling.
9am to 10am Answer a few phone calls. Lay out the training schedule for the next two weeks. Even though I have done this for months, it is still very hard to get organized to a point where I am happy with it, so my mainstay for making sure I do not miss anything right now is flagging emails in Outlook and using a giant calendar with different events spanning many days highlighted in different colors. I make a list then of all the personnel and where I have them traveling to.
10am to 11am Continue filling out the list, look at my database and write every employees home airport next to their name and I make note of their current location if it is not their home. I figure out when they are available to come in to the training classes we have set up. I will then call them and be sure that they are aware training is going on. This hour is full of many phone calls and voice mails and returned phone calls. A few emails to the people I can not reach on the phone.
11am to 12pm I finish up my phone calls and go to lunch until noon.
12pm to 1pm Coming back from lunch, pretty much every phone call that needs to be returned has been, so I can begin to make travel arrangements. I fill out a spreadsheet with the people who need to arrive here, what date and time they need to arrive and what hotel they are staying in. Being we employ people from all over the United States, when they come in to the shop for training or for work we have to make sure they have a hotel room and training for wherever they are going to be located. After I fill this data sheet out, I attach it to an email and forward it to the travel agent employed by our company. She will then find the flights, book them and email them back to me. We must make sure all the people arrive around the same time to make transport easier.
1pm to 2pm I begin to receive itineraries back from the travel agent and I forward them to the employees coming to class via email. I ask them to respond via email and let me know they have received it. As soon as they do, I put a check mark in my book with their name and date in it so I know they are aware that they have a flight to catch. After repeating this process for 20-25 people today, I must open up another form.
2pm to 3pm At this point, I know who needs transportation and who may be driving themselves into town. The people who need transportation are then set aside. I look at the time they arrive and I go to a shared file website we use with our transportation department. The file opens and I insert the employees name, where they will be picked up from, (generally the airport), and where they need to go. This form auto fills their cell phone numbers so a driver can contact them if they need to. After I write in all the flight numbers and other relevant information, I save this file and it sends an email to the transport department, letting them know they have a new run to make.
3pm to 4pm I look over everything once more and make sure I don’t have any new emails or any missed calls. I will also orchestrate a crew change quickly – I have done this particular change a few times so it is very easy for me. 3 people on a rig, 3 people off. I must make sure the flight times for the guys coming off to go home coordinate with the weather and the drivers status, otherwise I may need to stop and re-book flights or keep a very close eye on things to make sure the guys get home. That is my number one priority to make sure they get home in the quickest manner possible. They spend 28 days in the water generally and only get 14 home. They want to get home as soon as they can.
4pm to 5pm After realizing everything is set, I spend the rest of this hour surfing the internet, checking emails, sports scores, and maybe wandering around the office, moving and being social. I carry my phone with me everywhere, so I know that if I get a phone call or email I won’t miss it. 5:00 rolls around and we close up, shut down the computers and move on home for the day.
5pm to 6pm In the car on the way home, I get a phone call stating someone needs flight information resent to them. Fortunately it is saved on my phone so I forward it immediately.
6pm to 7pm
7pm to 8pm
8pm to 9pm
9pm to 10pm Call from a guy at the airport, he is new to our company and doesn’t understand why there is no driver waiting for him. I explain the driver will call him and let him know that he needs to be patient, the driver is picking up a few people, and he is fine. Time to sleep.
10pm to 11pm
11pm to 12am

How you got your job

How did you get your current job?
A friend referral

What was the application process?
I submitted my resume, then I received a screening test via email, then I was called in for a personal interview, and the waiting process took about three weeks, after which I attended orientation and took my drug screening.

Did you have to interview for your current job? If yes, what did the interview process entail?
I did have to interview, but the process only consisted of one interview with my immediate supervisor. We sat down and discussed basics of the job, and the decision was left up to him in the company.

If you can remember, what questions were you asked during the interview?
What I wanted out of a job? Why did I think I would be a good fit for this job? If I truly understood the scope of the responsibilities of the job? Why I thought I would be a good fit for the company? What assets I had that I thought would be beneficial to the company?

Do you feel your employer properly prepared you for your job? Explain.
Yes – even though some things you can never be prepared for! Sometimes I will get a phone call with a person stranded in another company on a holiday and have to be able to figure out how to get them home.

Was there training for your current position? If yes, what did it entail?
No, there was no training. It was a learn as you go job.

Do you feel your educational background prepared you for your job? Explain.
My prior work background and natural problem solving skills are the two things that truly prepared me for this job. Work experience and a management degree may help you to understand how things happen, but are definitely not pertinent.

If applicable, do you feel your internship experience helped you prepare for your job?
N/A

If someone wanted to go about getting a job similar to yours, what would you recommend for him or her to do?
Scout out companies with large employee bases that need to be assigned. Scoping the oil industries out to see if any of those companies are hiring is a great start.

What skills do you think a person should have if they want to pursue a position like yours?
Social skill, patience, calm nerves, and a great ability to problem solve on the fly and improvise. It is not uncommon to get a call at odd hours of the night and have to immediately book a flight or make travel arrangements for someone due to an emergency on a vessel or a personal matter.

Do you feel that you need a certain level of education or training to be successful in your job?
Not necessarily. Mainly common sense, patience, and intellectual problem solving skills.

What advice would you give to someone who was about to start work in your position/ line of work?
Be patient – it is a job that truly takes experience to learn. You may be spoon fed responsibilities for the first few months, but after you have proven yourself and gotten comfortable, it is a non stop whirlwind of people, schedules, and conflict resolution!

Long-term career plans

Is your current employment part of your overall career plan? Why or why not?
The longer I remain with this company, the more I see myself having a future in this field and this company especially. There is a ton of room for advancement and plenty of jobs, it is a good industry to make a good living in without a great college degree.

What are your current career goals?
My goals are to move up to a coordination position over the next year, which is on par with where my supervisors see me going. I would like to be able to make $50,000 a year in this industry within the next 3 years, and that doesn’t seem like an unattainable goal to anyone.

Is there anything else you would like to share about your career?
It is very fast paced, and the specific job I am in is something where you have to be calm and collected and have good problem solving skills. No degree or experience will replace those items, and in this field, they are invaluable.

Prior work history

Please list your most recent jobs prior to this current job:

Title Length Salary Description
Prior Job 1 Manager 2 years 32000 Managing a busy and up and coming restaurant and nightclub all combined in one. Scheduling and managing time and assets in this job helped to prepare me for the one I am in now.
Prior Job 2 Manager 1.5 years 29000 Managing a popular low level dining establishment. Cash handling, scheduling and problem solving were all brought to my attention in this job and helped prepare me for what was ahead.

Educational background

Please list your educational background:

High School GPA:3.7

GPA School Degree
College (Undergraduate)
or Technical/Vocational
3.8 Saginaw Valley State University Business Administration
Graduate or Professional
(Masters or Doctorate)

Ask a Question of this Mentor

This mentor has opted to receive questions from people interested in this career or job position. Please be respectful of their time and willingness to help. Include some basic relevant background so they can intelligently answer your question.