Executive Administrative Assistant
(Female, Age 40) from Garland, NY
This is a REAL-LIFE job profile written by a Female aged 40 who works as a Executive Administrative Assistant in Garland, NY. We have removed all names and personal information in order to protect privacy. This professional kindly spent a bit of their time to complete one of our job profile surveys so that prospective job seekers like you could read their insights. Please excuse any punctuation or grammatical errors in this profile.
At a Glance
Basic data on your current job
|Job Title||Executive Administrative Assistant|
|Other Compensation||None Set|
|Company Size||(not answered)|
|Years Experience||4 years|
Opinions on your CAREER overall (i.e. not just your current job)
|Years in Career||0|
|Income Rating||0 / 10|
|Interest Rating||0 / 10|
|Work-Life Rating||0 / 10|
|Fulfilment Rating||0 / 10|
Current job Q&A
Describe the type of organization you work for.
HVAC and Refrigeration manufacturing; 15,000 international employees
Describe your job role and responsibilities.
Exec Assistant for Chief Operating Officer; all calendar entries, filing, expense reimburseables, trade show planning, office management, executive meetings
Please list an additional benefits (beyond compensation) that you receive.
2 weeks vacation; unlimited sick time (aside from short/long term leaves), BCBS insurance, 401K, pension
Do you feel you are under/over or well/fairly compensated at your current position?
Does your job entail you working with others on a daily basis? Is this something you like/dislike about your job? Please explain.
I deal with executives and customers. Very important part of my job and I love it!
Do you work collaboratively with supervisors/managers?
Do you work collaboratively with your co-workers?
Describe your work location (e.g., office, home, theatre, in the field) and what you like/dislike about working in it.
Office – about 7 miles from home….love it.
Please rate each of the following aspects of your current job on a scale of 1-10 (10 being the highest/best):
Job Title: 4
Level of Responsibility: 3
The Actual Work: 7
A day in the life of…
Please describe a typical workday for you in your current job:
|5am to 6am|
|6am to 7am|
|7am to 8am||Arrive at work|
|8am to 9am||Prepare for the day
|9am to 10am||Answer emails; work on upcoming trade shows|
|10am to 11am||Schedule meetings|
|11am to 12pm||Filing, letters, expenses and reimburseables|
|12pm to 1pm||Lunch|
|1pm to 2pm||Trade Shows|
|2pm to 3pm||Customer requests|
|3pm to 4pm||Meeting|
|4pm to 5pm||Answer emails|
|5pm to 6pm||Leave|
|6pm to 7pm|
|7pm to 8pm|
|8pm to 9pm|
|9pm to 10pm|
|10pm to 11pm|
|11pm to 12am|
Table of Contents
How you got your job
How did you get your current job?
What was the application process?
submitted e-resume, several levels of interviews
Did you have to interview for your current job? If yes, what did the interview process entail?
Yes. Three separate interviews: first with the recruiter, second with Hiring Manager, third with other executive.
If you can remember, what questions were you asked during the interview?
Why I feel I’m a good candidate; “How would you handle” scenarios
Do you feel your employer properly prepared you for your job? Explain.
Yes — as far as technically. No — as far as experience and on-the-job training.
Was there training for your current position? If yes, what did it entail?
Graduated from technical vocational school specializing in executive administration skills, accounting, and computers.
Do you feel your educational background prepared you for your job? Explain.
yes – I trained specifically for this role.
If applicable, do you feel your internship experience helped you prepare for your job?
If someone wanted to go about getting a job similar to yours, what would you recommend for him or her to do?
Be persistent and creative in reaching the hiring manager. “Who-You-Know seems to be more important than “what-you-know.”
What skills do you think a person should have if they want to pursue a position like yours?
Extremely polished and professional. Highly versed with dealing with executives and customers. Go-getter attitude and highly approproachable–but still assertive. Extremely organized and prepared for last-minute requests. Know the ins-and-outs of your company.
Do you feel that you need a certain level of education or training to be successful in your job?
What advice would you give to someone who was about to start work in your position/ line of work?
Be confident and show people what you know and show your professionalism.
Long-term career plans
Is your current employment part of your overall career plan? Why or why not?
No – I want to move out of this field and work in education
What are your current career goals?
Will be completing degree next year and will apply for education position
Is there anything else you would like to share about your career?
Prior work history
Please list your most recent jobs prior to this current job:
|Prior Job 1||Admin/Market Asst||18 years||25K to 50K||Office management, desktop publishing, clerical duties, customer interaction|
|Prior Job 2||Office Mgr||3||45K|
Please list your educational background:
High School GPA:3.75
|3.8||Liberty University||B.S. – Education|
|Graduate or Professional
(Masters or Doctorate)
Ask a Question of this Mentor
This mentor has opted to receive questions from people interested in this career or job position. Please be respectful of their time and willingness to help. Include some basic relevant background so they can intelligently answer your question.