Administrative Assistant 

(Female, Age 23) from Moses Lake, WA

This is a REAL-LIFE job profile written by a Female aged 23 who works as a Administrative Assistant in Moses Lake, WA. We have removed all names and personal information in order to protect privacy. This professional kindly spent a bit of their time to complete one of our job profile surveys so that prospective job seekers like you could read their insights. Please excuse any punctuation or grammatical errors in this profile.

At a Glance

Current Job

Basic data on your current job

Job Title Administrative Assistant
Salary $32,000
Other Compensation None Set
Hours/Week 30
Company Size (not answered)
Location Moses Lake, WA
Years Experience 4 years

Career Ratings

Opinions on your CAREER overall (i.e. not just your current job)

Years in Career 0
Education (not answered)
Income Rating 0 / 10
Interest Rating 0 / 10
Work-Life Rating 0 / 10
Fulfilment Rating 0 / 10

Current job Q&A

Describe the type of organization you work for.
A general contracting firm with about 14 employees. We build custom homes, do commercial remodeling and stucco work. We also specialize in project management.

Describe your job role and responsibilities.
My job duties entail preliminary estimating for custom homes. Preparing documentation for client meetings and subcontractors, faxing information, employee safety meetings, and organizing company events.

Please list an additional benefits (beyond compensation) that you receive.
I have the ability to choose my work hours.

Do you feel you are under/over or well/fairly compensated at your current position?

Does your job entail you working with others on a daily basis? Is this something you like/dislike about your job? Please explain.
My job doesn’t have as much human interaction as I would like. I do interact daily with my boss. Employees and subcontractors also stop by the office once in a while and then there are the occasional client meetings at which my boss requests my presence. Other than this I don’t get regular people time. Which does enable me to concentrate and is better for estimating work. But I’m a people person and would prefer a job with a constant flow of people.

Do you work collaboratively with supervisors/managers?

Do you work collaboratively with your co-workers?

Describe your work location (e.g., office, home, theatre, in the field) and what you like/dislike about working in it.
Mostly I work with the designer and collaborate on what will sell better and seperate us from the competition. Our company is well known for great design and innovative decorative features inside all our projects.

Please rate each of the following aspects of your current job on a scale of 1-10 (10 being the highest/best):
Income: 8
Benefits: 2
Hours: 6
Co-Workers: 4
Supervisors: 7
Job Title: 1
Level of Responsibility: 5
The Actual Work: 3

A day in the life of…

Please describe a typical workday for you in your current job:

5am to 6am
6am to 7am
7am to 8am Arrived at work at 7:15am. I had to come in early, so I could go over the day’s details with my boss. I found out his schedule for the day received my assignments and we discussed the design plans for the current two spec homes being built.
8am to 9am I prepared a door and window schedule for our new client and put it aside for review by my boss. I then had some coffee and took a small break. I faxed truss approvals to our vendor.
9am to 10am Went to the paint store with 1 design staffer and ordered some fascia paint and had our painter meet us halfway to pick it up and get working.
10am to 11am Came back to the office and sent a few faxes requesting bid information from several of our vendors.
11am to 12pm Took a 2 hour lunch.
12pm to 1pm Still on lunch.
1pm to 2pm My boss arrived back at the office, we went over a few blueprint details.
2pm to 3pm I typed up my bosses cost estimate for a commercial stucco project, prepared the contract documents and submitted them to our commercial contractor for approval.
3pm to 4pm Met with one of our subcontractors updated their info. file. We have very detailed files for all of our subcontractors and the insurance, safety and guarantee agreements need to be updated regularly.
4pm to 5pm Went out to the canyon view spec… for an electrician’s walk through (this is to determine what type of electrical fixtures we will be installing, where and how many phone, cable, sound outlets, etc. the spec home will have. This house is 1/2 an hour driving time away.
5pm to 6pm After finishing up here (at about 5:30) I went home.
6pm to 7pm
7pm to 8pm
8pm to 9pm My boss called and wanted me in the office pronto to go over the numbers for tomorrow’s early morning meeting.
9pm to 10pm I went home at 9:30. Today was an unusually “out of office” day. And I don’t get called out in the evening unless we are behind on something. That’s about it. Oh, yes, spec homes are speculative homes that we build aside from custom houses they are high risk because unlike custom homes they haven’t been presold yet and we need to make sure they will be a hit with the public for a quick and profitable sale.
10pm to 11pm This was a summary of my day on the 17th of December 07
11pm to 12am

Table of Contents

How you got your job

How did you get your current job?
I was referred to this job and actually I started out helping out temporarily and with the accounting portion of the business.

What was the application process?
I submitted a resume had an informal interview… that’s about it.

Did you have to interview for your current job? If yes, what did the interview process entail?
I didn’t really have to interview for this position I got the position by working my way up… getting more education volunteering my ideas and volunteering to learn more… even though the material made my head hurt and was slow going at first.

If you can remember, what questions were you asked during the interview?
Mostly I was asked if I knew how to perform certain accounting tasks. To rate my reliability. To talk about my career goals and what I thought were important things to have in a job.

Do you feel your employer properly prepared you for your job? Explain.
Yes, I do. I am a very good estimator and can estimate the cost to build something very close to the real amount.

Was there training for your current position? If yes, what did it entail?
Yes, mostly on the job training… over a long period of time.

Do you feel your educational background prepared you for your job? Explain.
It did a little, Although now I wish I would have studied construction estimating instead of spending so much time and effort in those silly accounting classes.

If applicable, do you feel your internship experience helped you prepare for your job?

If someone wanted to go about getting a job similar to yours, what would you recommend for him or her to do?
I’d recommend getting at least a 2 year degree with a focus in drafting or engineering and some office classes. A bachelor’s degree in business or construction management is preferrable. Also, starting out young and from the bottom getting a construction office job and working your way up by taking on more and more responsibility and learning new skills voluntarily.

What skills do you think a person should have if they want to pursue a position like yours?
Having good thinking and reasoning skills is imperative, I think. Ofcourse, you’re not going to get far without your technical skills. Having a working knowledge of estimating software and a background in construction is very important to completing your tasks. For doing contracts it is important to be good with words and have a good grasp on things like legal documents and shakespeare).

Do you feel that you need a certain level of education or training to be successful in your job?
Yes, I do. Most clients that we meet with are very well educated and hold white collar positions for the most part. Being able to interact professionally with them and give them a sense that you know what you are talking about is vital. I also, am required to attend seminars related to our field to keep myself and my boss in the know how.

What advice would you give to someone who was about to start work in your position/ line of work?
I’d say learn as much as you can about the construction business. And practice getting along with people because you’ll be working closely with your boss and you have to learn to agree even when you don’t really want to or don’t think that its the right way to do things.

Long-term career plans

Is your current employment part of your overall career plan? Why or why not?
It wasn’t originally. But now I’m thinking that maybe it should be. I could always move to a slightly different position in the same industry to remedy the boring factor. Something with a little more creativity. So I’ll say it is a part of my career plan now.

What are your current career goals?
I would sort of like to be out in the field managing a project or possibly designing the interior of a house from start to finish.

Is there anything else you would like to share about your career?
Only that building houses and being a part of the whole process is different from most other fields because you end up with a major end product and that is very satisfying. Knowing that you create the environment people live their lives in.

Prior work history

Please list your most recent jobs prior to this current job:

Title Length Salary Description
Prior Job 1
Prior Job 2

Educational background

Please list your educational background:

High School GPA:3.2

GPA School Degree
College (Undergraduate)
or Technical/Vocational
3.1 Big Bend Community College Associates in Arts & Sciences
Graduate or Professional
(Masters or Doctorate)
Central Washington University BA in Business Admin. never completed

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