1. Employment Profile: What exactly does a n Administrative Assistant do? |
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 What field is your job in?
Education
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What is your job title?
Administrative Assistant
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Please provide a brief description of the firm or organization that you currently work for
(size and general description of what type of organization it is)
Employer provides professional development for new teachers and new administrators/principals. They are affiliated with the UC system (UCSC) but are mainly funded by grants and contracts. There are about 100-120 employees, with most being located in Santa Cruz. However, there are many in other areas of the country. We currently host trainings all over the US and other countries such as Egypt, Guam, Scotland, etc.
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How long have you been employed in this position?
1 year, 9 mo.
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How many hours do you work a week on average?
40
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Please provide a BRIEF description of your duties and responsibilities. (job description)
Administrative Assts. are responsible for preparing the trainings to be shipped out to training sites. This includes making copies of packets, packing boxes with necessary materials and shipping it out. Other duties include data entry (tracking registration, collecting information for our internal database), Purchase Order for large and small events and/or ordering supplies. Back-up reception/front desk when necessary. Serving on hiring committees when appropriate.
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What was your gross income last year? Please include any bonuses or incentives received.
31000
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What is your expected gross income for this year? Please include any bonuses or incentives you expect to receive.
32000
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Please
list any benefits you have (Please include number of weeks vacation,
sick leave and type of health insurance, retirement plan 401k)
Medical, Dental, Vision
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Do you feel you are under/well/over compensated at your current position?
Undercompensated at times, especially as my responsibilites increase.
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2. Work environment! |
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Does
your job entail you working with others on a daily basis? Is this
something you like/dislike about your job? Explain
I work with other support staff on a daily basis, as well as academics occasionally. I prefer to work independently, but realize that it is not an option at my position. I need the expertise and occasional instruction from supervisors to guide me in my daily activities.
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Do you work collaboratively with supervisors/managers?
Yes
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Do you work collaboratively with your co-workers?
Yes
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Describe
your work location (e.g., office, home, theatre, in the field) and what
you like/dislike about working in it
What is this space for?
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Please rank in order of importance from 1-8 (1- most important 8- least important) Assign each number once.
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1 Income
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7 Work Environment - co-workers
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6 Work Environment - supervisors
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3 Benefits
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2 Hours
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4 Level of responsibility
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5 The actual "work" you do at your job
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8 Job Title
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3. How should someone new to the workforce get a J-O-B like yours? |
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If someone wanted to go about getting a job similar to yours, what would you recommend for him or her to do?
I would suggest that they have a strong background in an office environment, specifically typing, data entry, working with office machinery, and basic computer applications (Word, Outlook, Excel, Powerpoint). They should have try to learn software applications that might be beneficial, including applications in design and databases. It is important that they can prove that they are very independent because certain positions require that
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What
skills do you think a person should have if they want to pursue a
position like yours? Please be specific and explain why (e.g., social
skills, organization skills, technical skills)
They should have strong organizational skills. In my position, I often am juggling several projects which may all have to be done at the same time. It helps to be organized and be a great planner (lists, calendars, etc.) It's easy for small things to fall through the cracks which makes organization key. It does help to have social skills since I am often working with several different people on different projects. Many of them do not work in the office and some of them work across the country so it helps to know how to reach people and get everyone on the same page.
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Do you feel that you need a certain level of education or training to be successful in your job?
Experience in an office setting is really all that is needed. If you don't have experience, a college degree is helpful.
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What advice would you give to someone who was about to start work in your position/ line of work?
Start learning basic computer skills if you don't have them already. Have a friend teach you or check out books from the library. Or volunteer in an office. I have served on a committee to hire a person with the same title as mine, and the things we noticed the most were skills that can be applied to several tasks. I look for specific skills listed in resumes such as "knowledge of operating office machinery" or "excellent powerpoint skills" rather than generic things such as "I am punctual and dependable."
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